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Cycle closes · timesheets generated
At the end of every payroll cutoff, WORKSPHR auto-generates a timesheetper employee from their attendance records. Employees review & submit; HR sees the queue.
Timesheet Solution
Weekly timesheets, one-click approval.
What is timesheet approval?
The HR/manager review step where each employee's attendance summary for a payroll cutoff is checked, approved, or sent back. Approved timesheets feed payroll; rejected ones go back to the employee with a reason.
WORKSPHR ships a weekly timesheet grid, an approval queue per manager, bulk-approve, discrepancy flagging, and an audit trail per timesheet. Built for Filipino HR officers running 26 cutoffs a year.
Manual approval kills payroll deadlines
Forty-seven employees, six rejected timesheets, three back-and-forth chat threads, one missed cutoff. Without a structured approval workflow, HR loses days every cycle chasing corrections. WORKSPHR makes the loop one screen, one click.
Email-thread chaos
“Pa-correct mo yung Feb 8 mo, pls” lost in inbox
Approval bottlenecks
Manager on leave = nobody approves their team
No audit trail
“Who approved this?” — no one knows
Discrepancies missed
8 reg-hours on a sick-leave day → unflagged → paid
From cutoff to payroll, without the chase.
Weekly grid view, approval queue, bulk-approve, discrepancy flagging, and audit trail — all in one screen. Built around the Filipino HR officer's actual workflow.
Click View on any employee to open the daily grid. Each day shows clock-in, clock-out, total hours, OT, and status with colour coding: green = present, red = absent, yellow = late, blue = holiday.
- Day-by-day clock-in / clock-out
- OT hours per day
- Colour-coded status (4 colours)
- Daily breakdown reviewable in seconds
How it works.
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Manager reviews & approves
Open the queue. Discrepancy chips surface anomalies. View the daily grid for any employee. Approve, Reject (with reason), or bulk-approve the clean ones.
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Approved timesheets feed payroll
Payroll run picks up only approved timesheets. They're locked, audit-trailed, and archived as Processed. Employees see the final status in self-service.
Can I undo an approval?
Once a timesheet is Locked or Processed (payroll has run), it cannot be changed. If it is still in Approved status and payroll has not run yet, contact your system administrator to revert. After payroll runs, the only path is a retro adjustment in the next cycle.What if an employee forgot to clock in one day?
The employee (or HR on their behalf) files a manual attendance correction. Once approved, the timesheet reflects the corrected record and can then be approved. The audit trail keeps both the original gap and the correction.Can employees see who approved or rejected their timesheet?
Yes. Employees see the approval status, the date it was acted on, the name of the approving manager, and — for rejections — the exact reason the manager entered. Promotes accountability on both sides.What does Approve All do?
Approves every timesheet currently in Submitted status for the selected pay period in one click. Drafts are not affected. Use only after spot-checking unusual entries — bulk approval cannot be reversed easily once payroll processing begins.How are discrepancies flagged?
WORKSPHR auto-flags rows with: missing clock-out, OT without prior approval, regular hours on a filed-leave day, hours below the assigned schedule. The manager sees a yellow warning chip per row before approving — surfaces the issues without blocking the workflow.
Stop chasing timesheets every cutoff.
Book a 30-minute demo. We'll walk through the manager approval queue, bulk-approve, and a real discrepancy flag, live.