1
Initiate the offboarding
From the employee profile click Begin Offboarding. Pick the separation type, last day of work, and the right template. WORKSPHR creates the workflow and notifies every responsible department.
Offboarding Module
Smooth, dignified employee separations.
Seven separation types with color-coded badges. A days-countdown indicator that flags the DOLE 30-day notice. Per-department clearance tracking, exit interviews, and analytics. From notice email to signed COE in three days flat—even when it's a termination.
7Separation typesResignation, termination, retirement, redundancy, contract end, death, other.
30 daysNotice period trackedPer Article 300 of the Labor Code (formerly Art. 285). Red/amber/green countdown.
5+Departments clearedIT, Finance, HR, Admin, Department head — fully configurable per template.
Built for Filipino HR reality.
Most exits in the Philippines are messy: paperwork in three Excel files, IT can't find the laptop, Finance hasn't computed final pay. WORKSPHR puts every step in one place.
Each separation gets the right workflow automatically. Resignation amber, termination red, retirement blue, plus redundancy, contract end, death, and other. HR sees the type at a glance from the active offboardings list.
- Resignation — amber badge, 30-day notice tracked
- Termination — red badge, due-process documents required
- Retirement — blue badge, RA 7641 retirement pay
- Redundancy / Contract End / Death / Other
- Each type maps to its own offboarding template
From notice to COE in three steps.
2
Work through clearance + exit interview
Each department ticks off its items inline. HR records the exit interview in the same modal. The progress bar updates live and the days-countdown badge keeps everyone honest about the deadline.
3
Complete + hand off to final pay
When clearance is 100% and the interview is recorded, click Complete Offboarding. Status flips to Separated, the COE is generated, and a final-pay clearance workflow is auto-initiated.
DOLE-aligned offboarding. Article 300 30-day notice, Labor Advisory 06-20 COE issuance within 3 days, RA 11199 SSS separation, all baked into the workflow. Defensible audit trail per record.
Does WORKSPHR offboarding handle the DOLE 30-day notice rule?
Yes. The Days Countdown badge tracks the 30-day notice period required by Article 300 (formerly 285) of the Labor Code for resignations. Red flag at ≤3 days, amber at ≤7, green beyond. HR sees at a glance who needs follow-up before final clearance.What separation types are supported?
Seven: Resignation (amber badge), Termination (red), Retirement (blue), Redundancy, Contract End, Death, and Other. Each type maps to its own offboarding template so the right clearance items, document checklist, and final pay rules are applied automatically.Can the clearance checklist match our actual departments?
Yes. Templates are fully configurable: IT, Finance, HR, Admin, Department, or Other. For each item you set the description, the responsible party, and whether it's mandatory. Many Filipino employers use one template for resignations, another for terminations.Does it generate a Certificate of Employment (COE)?
Yes. The Final Pay & Documents tab includes the COE checklist item. Once clearance is complete WORKSPHR auto-generates the COE per DOLE Labor Advisory 06-20 (issued within three days of request) along with the exit letter and NDA reminder.What does the exit interview capture?
A configurable survey: reason for leaving, what to improve, would-recommend rating, overall experience score. Responses feed into Offboarding Analytics so leadership can see exit trends, attrition drivers, and avg clearance days, all in one dashboard.How is final pay computed when an employee resigns?
Once all clearance items are checked off, click Complete Offboarding. The next payroll run computes final pay: remaining salary through last working day, unused SIL monetization, pro-rated 13th month, less SSS/PhilHealth/HDMF/BIR, salary loans, and any unreturned-asset deductions. Full breakdown in Final Pay & Clearance.
Stop running offboardings in spreadsheets.
Book a 30-minute demo. We'll show you separation badges, days countdown, configurable templates, clearance tracking, exit interviews, and analytics, live, on your team's data.