1
Offer letter signed
Candidate accepts and signs the offer letter from Recruitment & ATS. WORKSPHR auto-creates an onboarding workflow tailored to their role.
Onboarding
From offer letter to Day 1. Fully digital.
E-signatures, document collection, onboarding checklists, and equipment-issuance workflows. Filipino employees signed Tuesday, productive Monday.
Built for Filipino reality.
Every feature shipped is reviewed by a Filipino HR practitioner first. If it doesn't help a real PH HR team on a real Tuesday morning, it doesn't ship.
DPA-compliant electronic signatures for employment contracts, NDAs, IT acceptable use policies. Legally binding under RA 8792.
- Legally binding (RA 8792)
- Audit trail with timestamps + IP
- Multi-party signature flows
- Customizable contract templates
How it works.
2
Pre-Day 1 collection
New hire receives a welcome email with a link to the onboarding portal. They upload required docs, sign contracts, and provide government numbers, from their phone.
3
Day 1 readiness
On Day 1, all paperwork is done, accounts are provisioned, equipment is issued. New hire is productive in the first hour. HR doesn't lift a finger.
Onboarding is NPC-compliant. E-signatures legally binding under RA 8792 (E-Commerce Act). All employee documents encrypted, audit-trailed, and DOLE-inspection-ready.
Are e-signatures legally binding in the Philippines?
Yes, under RA 8792 (Electronic Commerce Act), electronic signatures with proper audit trail are legally equivalent to physical signatures. WORKSPHR uses industry-standard digital signature.What documents do you collect during onboarding?
Customizable per company. Common defaults: NBI clearance, TIN, SSS / PhilHealth / Pag-IBIG numbers, 2x2 photo, valid IDs, contract, NDA, IT acceptable use policy. Add custom requirements per role.How do equipment-issuance workflows work?
Define what equipment each role gets (laptop, monitor, phone, RFID, uniform). HR marks each item issued. Employee signs digitally. On resignation, items are tracked for return.Can I integrate with our IT provisioning?
Yes, integrations with Google Workspace, Microsoft 365, Slack, Teams, Asana, Notion, GitHub. SSO/IdP via SAML 2.0 (Scale+ plan). Custom integrations via REST API.What happens after the new hire signs?
Auto-handoff to HR module: 201 file created, payroll setup pre-filled with government numbers, leave balances initialized, mobile app credentials sent. Smooth transition from candidate to employee.Can the new hire complete onboarding from their phone?
Yes. The WORKSPHR onboarding portal is mobile-first. New hires upload docs, sign contracts, and complete required reading from iOS/Android. 80% of onboardings complete on mobile.
New hires productive on Day 1.
Book a 30-minute demo. We'll show you e-signatures + document collection + Day 1 checklist, live, with your industry's onboarding flow.