1
Open a new clearance
From the Final Pay page click + New Clearance. Pick the separating employee, separation reason, and last day. Tick the departments needing sign-off (pre-checked from your template).
Final Pay Module
Final pay computed down to the centavo.
Configurable clearance department template. Six-state lifecycle from initiation to release. Final pay rolls up last salary, pro-rated 13th month, leave conversion, and tax refund. BIR 2316 generated, audit trail attached.
30 daysDOLE release windowPer Labor Advisory 06-20. Final pay must be released within 30 days of separation.
6 statesClearance lifecycleInitiated → in-progress → cleared → computed → approved → released. Plus cancelled.
BIR 2316Auto-issuedPartial-year Certificate of Compensation generated when final pay is approved.
Centavo-perfect, defensibly compliant.
Six purpose-built features that turn the messiest 30 days of any employment into a clean, dated, signed, exportable record.
An org admin defines the exact list of departments whose sign-off is required. Replaces the hardcoded five-department list everyone outgrows. HR, Finance, IT, Admin/Facilities, Immediate Supervisor ship as defaults, but you can add Security, Legal, Compliance, anything.
- Tenant-scoped — each org defines its own template
- Add / remove / reorder departments
- Owner per department for routing
- Starter list pre-fills if template is empty
- Versioned — historical workflows keep their original shape
From clearance to released, in three steps.
2
Departments sign off, HR computes
Owners get notified, set their item to Cleared or Flagged, add remarks. When every item is resolved, HR clicks Compute. The full breakdown is saved to the workflow.
3
Approve, release, archive
Finance approver reviews the figures and clicks Approve. On payment day HR clicks Release. BIR 2316 issues automatically and the workflow archives to the Completed tab with full trail.
30-day release window, every time. Aligned with DOLE Labor Advisory 06-20, BIR Form 2316 partial-year issuance, and PD 851 13th-month pro-ration. Defensible audit trail per clearance.
When is final pay due in the Philippines?
Per DOLE Labor Advisory 06-20, final pay must be released within 30 days from separation date unless a more favourable company policy or CBA applies. WORKSPHR's clearance lifecycle is calibrated to that window — Compute, Approve, and Release statuses each carry timestamps so HR can prove compliance.What components are included in the final pay computation?
Pro-rated basic pay through last working day, accrued unused VL/SL (where convertible), pro-rated 13th month pay, retro adjustments. Less: tax withheld, SSS/PhilHealth/Pag-IBIG, salary loans, cash advances, and unreturned company assets. Every line is auditable in the FinalPayComputation record.Does WORKSPHR issue the BIR 2316 automatically?
Yes. Once final pay is computed and approved, WORKSPHR generates the employee's BIR Form 2316(Certificate of Compensation Payment / Tax Withheld) for the partial year. PDF is attached to the clearance record and emailed to the employee — required for their next employer's tax substitution.Can our actual departments sign off on clearance, not just HR?
Yes. The Configurable Clearance Department Templatelets the org admin define exactly which departments need sign-off (HR, Finance, IT, Admin/Facilities, Immediate Supervisor by default — but fully customizable per tenant). Each department's responsible officer logs in and clears their own item.What are the 6 clearance states?
Initiated → Clearance In Progress → Cleared → Computed → Approved → Released. Plus a Cancelled state for abandoned separations. Each transition records the actor, timestamp, and remarks. Finance approves before HR can release funds.Is there an audit trail per clearance?
Yes. Every state change, every department sign-off, every computation re-run, every comment is stored against the ClearanceWorkflow record. Defensible against DOLE complaints, BIR audits, or wrongful-dismissal cases. CSV export available. See also: DOLE Compliance.
Stop computing final pay by hand.
Book a 30-minute demo. We'll walk through the 6-state lifecycle, multi-department sign-off, centavo-perfect computation, BIR 2316 issuance, and the audit trail, live, on a sample separation.