1
Catalog the skills you care about
In Skills → Skill Catalog, click +Add Skill. Name, category (Technical / Leadership / etc.), description. Build the org-wide directory.
Skills Solution
Visualise the gap between have and need.
What is a skills matrix?
A grid where rows are employees and columns are skills. Each cell holds a proficiency level from 1 (Beginner) to 5 (Expert). It surfaces where your bench is strong, where it's thin, and which training programs to launch first.
WORKSPHR catalogs every skill in your organisation, plots every employee against every skill, and exports the entire matrix to Excel for offline talent reviews and upskilling roadmaps.
Most companies don't know what their team can actually do
Resumes lie, LinkedIn is stale, and managers' memories are biased. Without a skills matrix you can't plan training, staff projects, or backfill exits — you guess. WORKSPHR makes the bench visible at a glance.
Single-point failure
Only one engineer knows the legacy system
Wasted training spend
Re-teaching skills the team already has
Slow project staffing
PMs scramble through Slack to find a Python dev
Hiring before upskilling
Hiring outside when an internal could grow into the role
Five views of the same skills data.
Skill Catalog, Skills Matrix, gap heatmap, Excel export, and assignment workflow — all native to WORKSPHR. No external tools, no spreadsheet mess.
Rows = employees, columns = skills, cells = proficiency. Server-side pagination at 50 employees per page. Search by name, employee number, or skill ID.
- 50 employees per page
- Search by name or employee #
- Department + skill filters
- Empty cells flagged (not yet assessed)
How it works.
2
Assess employees in the matrix
Switch to Skills Matrix tab. Tap a cell to open the drawer, set the proficiency level (1–5), add notes. Repeat per employee per skill.
3
Spot gaps, launch training, repeat
Use the heatmap to find underbenched skills. Launch a training program tagged to that skill. Completion auto-bumps proficiency. Re-export to .xlsx for board prep.
What is a skills matrix?
A grid that shows employees as rows and skills as columns, with each cell holding a proficiency level (1–5). It surfaces where your bench is strong, where it's thin, and which training programs to launch first.What proficiency levels does WORKSPHR use?
Five levels: 1 Beginner (basic awareness, requires supervision), 2 Basic (with guidance), 3 Intermediate (independent), 4 Advanced (can mentor), 5 Expert (deep expertise, can lead initiatives). Color-coded for fast scanning.Can I export the matrix to Excel?
Yes. GET /skills/matrix/export streams an .xlsx file with rows = employees, columns = skills, cell = proficiency level. Headers include department and position. Used for offline talent reviews and upskilling roadmaps.How are training programs linked to skills?
When creating a training program, HR tags which skills it develops. On completion, the employee's proficiency on those skills auto-increments (governed by the auto_update_proficiency_on_completion config). Closes the gap → training → upskill loop.Who can edit proficiency levels?
HR Admins and Managers (within their team scope). Inline edit from the matrix cell opens a detail drawer where the new level + notes are saved. Self-Data-Only users can view the Skill Catalog read-only but cannot access the Skills Matrix tab.
Stop guessing what your team can do.
Book a 30-minute demo. We'll catalogue 10 of your real skills, plot your real team, and show the gap heatmap, live.