1
Run payroll cycle
Every cutoff, WORKSPHR computes pay for all employees. Payslips are auto-generated as part of the cycle approval workflow.
Payslip Generation
Payslips, auto-generated, DOLE-compliant.
What are DOLE payslip requirements?
Per DOLE Department Order 11-92, every employer must provide each employee with a written or electronic payslip showing gross pay, deductions (statutory + voluntary), net pay, and pay period, every payroll cycle. This is mandatory regardless of payment method.
Per DOLE Department Order 11-92, every payroll cycle must produce a written or electronic payslip. WORKSPHR auto-generates compliant payslips, distributes via SMS or email, and archives for audits.
Missing payslips trigger DOLE fines
DOLE inspections check for compliant payslips. Missing or incomplete payslips violate Article 113 of the Labor Code + DOLE D.O. 11-92, triggering RA 11058 fines plus employee NLRC money claims.
RA 11058 violation
₱10,000 - ₱100,000 per violation
NLRC money claim
Employees can sue for unpaid wages without proof
Audit findings
No payslip = inadmissible payment evidence
DOLE inspection failure
Closure orders for repeat violations
How WORKSPHR solves it.
Every feature shipped is reviewed by a Filipino HR practitioner first. Built natively for PH compliance, not adapted from foreign systems.
Every payroll cycle, WORKSPHR auto-generates a compliant payslip per employee, gross + deductions + net pay + pay period. DOLE D.O. 11-92 compliant.
- DOLE D.O. 11-92 compliant format
- Gross pay + deductions + net
- SSS / PhilHealth / Pag-IBIG / BIR breakdown
- Pay period + cutoff dates
How it works.
2
Choose distribution method
Bulk-distribute via SMS (Twilio), email (PDF attachment), mobile app push notification, or print queue. Mix-and-match per employee preference.
3
Archive + audit-trail
Every payslip archived for 5+ years. Cryptographically signed. Re-distribute or audit-export on request. DOLE-inspection-ready.
What are the DOLE requirements for payslips?
Per DOLE Department Order 11-92, employers must provide a written or electronic payslip every cycle showing: gross pay, deductions (SSS, PhilHealth, Pag-IBIG, BIR withholding tax, loans), net pay, pay period, and overtime/premium breakdown.Are electronic payslips legal?
Yes, RA 8792 (Electronic Commerce Act) + DOLE D.O. 11-92recognize electronic payslips as equivalent to written ones, provided employees can access + retain them. WORKSPHR's mobile app + email distribution meets this.How do SMS payslips work?
Via Twilio integration. SMS includes pay period, gross, key deductions, and net pay in compact format. Cost: ~₱2-3 per SMS. Critical for field workers + drivers without smartphones.Can I customize the payslip design?
Yes, add company logo, colors, signatory, and custom footer messages. Per-department templates available on Scale+ plan. Multi-language supported.How long are payslips archived?
5+ years per BIR/DOLE retention rules. Cryptographically signed for tamper-proofing. Employees + HR can access historical payslips anytime via mobile app or admin portal.Do you support QR codes on payslips?
Yes, optional QR code linking to a digital payslip view. Employees can scan to access full breakdown + payroll history. Useful for accounting reconciliation.Can ex-employees still access payslips?
Yes. Ex-employees can request payslip exports (e.g. for visa applications, loan requirements) for up to 5 years post-separation. Self-service via the mobile app.Is the payslip format BIR-acceptable?
Yes. WORKSPHR payslips meet BIR requirements for income documentation + serve as supporting documents for BIR Form 2316 reconciliation. PDF format with timestamp + signing.
Payslips without the print queue.
Book a 30-minute demo. We'll show SMS + email + mobile-app payslip distribution, live, with your branding.